OFFICE SOFTWARE FEATURES
The office system is comprehensive, so we explain what functions it can do, with screen shots as well
Overview
EPOS PRODUCTS .. BACK OFFICE .... MAINTENANCE
The general management of the system is dealt with in this setup section, including the tasks that operators can perform in the office or on the tills.
New products can be added by entering on screen or by loading supplier spreadsheets.
It is vital to make sure products are added to the system with the right barcodes, prices and kept updated with supplier’s changes.
To achieve the required margin the system will calculate a suggested sell price and all stock and price changes are audited by date and operator, which can be reviewed later.
The tills are immediately informed of new products and price changes.
Stock Maintenance
Stock Maintenance
The operator can add and maintain products by keying in their details to make or update stock lines. In the head office version it will do this for other branches too.
- Product changes go down to the tills during the working day
- Price checker ensures target margin is being made on sell prices
- Supports multiple suppliers and barcodes on a product
- Choice of ten search methods to find a product
- Branch to branch product data transfers over broadband
Multi Maintenance
Multi Maintenance
Used to maintain product data and pricing en masse , saving time where a change affects multi products at one time.
- Delete old product ranges or perform same alteration to a section
- Bulk supplier cost or sell changes
- Move supplier or sales group
- Prices and discounts with a audit of operator actions
Product Import
Product Import
Suppliers are used to providing their product ranges by spreadsheet. This information can then be loaded in bulk to make make new lines quickly. Alternatively the system can export lines to spreadsheet for working on.
- Rapid product basic details loading
- Identify and update price and data changes
- Turn suppliers acknowledgement into working orders
- Work away at home or trade show using system information
Product Picture
Benefits
Stops you being a busy fools, buy ensuring you will sell at the required margin. Loading from supplier spreadsheets saves lots of time and works well for multiple branches having to only create them the once. Bulk changes such as supplier cost increase across the board are done for you with the machine doing all the calculations and showing the new sell prices and margin effects. Boths prices and stock levels are now accessing to anyone in the store or to customers ringing in for product availability.
- Quick product creation of lines and prices
- Handles deleted and non stocked items
- Multiple product search methods
- Extra information, including pictures and product description text
- Data can be imported or exported via excel spreadsheet
- Mass updates of multiple product changes
F.A.Q.S
HOW DO I LOAD THE PRODUCTS I USE AT MY STORE ?
Get spreadsheets of products from suppliers and wholesalers and load them in. Alternatively pull off the existing databases built up from our existing clients. We hold a number of major ranges as standard.
CAN I CORRECT STOCK AND PRICES QUICKLY AND SHOW WHAT I HAVE CHANGED, BY WHOM AND WHEN ?
The are many places that stock and prices can be maintained throughout the system and the each will raise a record of the alteration. There is an audit trail for stock and a seperate one for prices. This breaks downs into types e.g. till sales , till returns, till own use. Finally it analyses them into effect e.g. loss, adjustment, correction allowing a comment and crossreference to the originating transaction , with the date and operator recorded. The pricing audit operates very similarly, both audits should record the position before and after the change.
CAN I TRACK WHY THE STOCK BALANCE IS AND AGREE IT, BY LOOKING AT EACH ALTERATION AND WHO PERFORMED IT ?
It is hard to explain a stock balance because there are so many areas of the system that could change it. The only way is to record each of the changes individually by each part of the system doing it, the date, person and time,later resorting can show trends within these audits by bringing similar items together. The whole of this data is referred to as the stock and prices audits and form a story line of the life cycle of a product hopefully explaining why the balance is what it is and confirming the integrity if the stock solution.
WHAT DO I DO IF THE PRODUCT HAS NO BARCODE ?
There are special lines just to take the money and get the customer through the door, or you can use the stock code as your own internal barcode and print a label for it.
