Overview

EPOS PRODUCTS .. BACK OFFICE .... REORDERING


Purchase ordering has to be very good to provide all the background to aid buying, and so after selecting the supplier his lines get scanned to show what we get from him.


We need to show pricing both cost, sell and margin, plus stock levels and test for reordering , what is on order already, available at other stores, bests sellers and avoid discounted lines. This can all be seen on screen and lots more to help good buying decisions.


Ordering from the sales floor is made even easier when the buyers use radio handsets linked directly into the system. The labels and all working paperwork available at the touch of a button


Suggested Orders

orders

Suggested Orders


The strength of epos is access to real time information, and this is a chance to utilise those figures in either suggesting items to reorder or reconfirmation of your own buying decisions

  • Suggests order based on sales and stock levels
  • Radio handsets to raise purchase orders
  • Identifies new lines and price changes
  • checks stock for customer orders
  • Links to label production

Purchase Orders List

list

Purchase Orders List


Having orders on file now gives you greater visibility of your commitment to buy for the different departments. Older or late orders can be monitored and goods inwards made aware of any potential delivery bottlenecks.

  • Shows buying commitment to departments, suppliers and by time
  • Any overs and unders on delivery can be spotted
  • Ensures items are on order and barcode works
  • Allows multiple deliveries for the same purchase order

Goods Inwards Matching

Goods in

Goods Inwards Matching


Having previously placed the order you only need to show where it is different on the delivery to be able to book it all in. This way you only accept what you originally ordered and can spot substitutions. If not on order such as van deliveries then book deliveries into stock directly.


  • Various methods of receiving to suit supplier
  • Van deliveries get booked in directly without an order
  • Radio handsets to receive good inwards
  • Links to label production

Goods Inwards Note

Inwards note

Goods Inwards Note


There may be some difference in price or quantity on or after delivery from what was originally negotiated by the buyer. The valued goods inwards note shows what you actually received into stock and by extending the cost price an indictaion of the invoice value with vat that might be expected


  • Values and analyses the delivery for accounts posting
  • Adds to stock with a history of deliveries
  • Allows multiple deliveries for the same purchase order

Benefits

Although the system offers a number of ways of calculating an order , and you may well have to rely on your own knowledge as well, it certainly helps to see existing orders and current sales patterns when buying.


As the system supports multiple locations and multiple branches you should avoid overordering by knowing where the additional stock can be found in a warehouse or other branch


It helps to have a clear view of both what you are expecting in and what you have received in


Using the radio handsets enables the shop floor to work directly with the product in placing or orders or receiving goods inwards.


This increases the accuracy by confirming products scan on the system, and what comes in was in fact on the original order.


F.A.Q.S

CAN I SEE PREVIOUS SALES AND DELIVERIES WHILST ORDERING ?
The sales of this year and same period last year , plus outstanding orders and received delivery information are displayed on the suggested order screen.

CAN THE COMPUTER SUGGEST WHAT I SHOULD REORDER ?
There are min/max tests but also available are weeks of stock cover and replenish stock based on replacing recent sales.

CAN I AVOID OVER ORDERING ?
The outstanding orders are deducted from the reorder calculation and the stock held in storage or at other branches can also be seen.

CAN STOCK BE IN THE WAREHOUSE AND ALSO IN THE RETAIL AREA
The stock would normally be booked directly into the retail shop stock. However it can be split between a shop and a storage area on arrival. The stock will need adjusting to the retail area when used.

CAN I SEE WHAT IS AT OTHER BRANCHES TO COMPARE SALES AND MOVE STOCK ?
The head office will be able to run sales and stock enquiries and reports that compare branch versus branch.

CAN I BUY ANY MORE OR HAVE I EXCEEDED MY STOCK BUDGET FOR MY DEPARTMENT ?(OPEN TO BUY)
Obviously this implies that targets per group have been set. The value of outstanding order lines reanalysed against groups will show what buyers have committed to. This can be compared against the current stock holding versus the budget being the open to buy limit. This is normally tested against the order before committing to acceptance allowing for over budget lines to be identified.

CAN I ENSURE WHAT WAS DELIVERD WAS WHAT I ORDERED AND WILL WORK AT THE TILL ?
On arrival by scanning the items , this not only ensures they work on the system but also are part of the order. Alterations, over or under and substituitions can be referred back to the buyer for clearance.

WHEN ITEMS ARE RETURNED DO I KNOW WHY AND CAN I GET CREDIT FOR THEM ?
Items returned via the till which are refunded will need to give a reason for return and a customer. These will have to be raised as a needing credit when the next order is placed.