Back Office

It is all about having the right items on sale and then clearing as many as possible before the season finishes and good labelling is essential especially on outdoor ranges. The solution includes product maintenance via spreadsheets, ordering and receiving of goods, pricing, labelling and counting. Large enquiries and reporting pack. The use of promotions to encourage sales and clear stock is a vital tool as is customer loyalty. The real time data gives you time to respond to changes in sales trend and therefore the best return off a reduced working stock level.

Case Studies

These are some of our Garden Centre users and their stories

The Epos Systems for Garden Centres and Nurseries............Profitable Epos made simple

Having decided on your sales groups and target margins you load all the products and label them for sale. Enter the products on screen or by importing supplier spreadsheets. The key issue is to ensure a selling price that achieves your margin. Large data changes such as mass deletions or supplier price changes can be done too.The tills are immediately informed of new products and price changes. Study the sales trend and stock levels whilst placing new orders and be aware of what deliveries will be coming in. The goods in will get matched to the order and all activities can be speeded up using radio handsets. The collected sales information and current stock level are always available for enquiry or more detailed management reporting. Finally count the stock and allow for wastage and display use.

Maintenance

Products are added to the system with the right barcodes, prices and kept updated with supplier’s changes. The systems calculates a suggested sell price and all stock and price changes are audited by date and operator. For bulk loading import supplier spreadsheets. You do not need the stock level to start selling, just sell price.

Reordering

Reordering shows cost, sell and margin. Stock levels are tesed for reordering and shows existing orders, bests sellers and avoids discontined products. Radio handsets link directly into the system. Goods received match to orders to ensure the correct goods are delivered and identify shortages. The labels are a by product.

Labelling

Scanning a barcode helps at the till and on stocktakes. A label will be printed either on purchase or on delivery. Having the descriptions and current price on file saves a lot of time writing them out each time.The layout of different labels is done using a windows design package and saved as a format.

Stock Control

The stock valuation is a key point to the company accounts. Provided that all items are on and cost priced then a valuation of products summarised by department group is very easy to produce. We would still advocate counting physically in controlled areas called counts. These counts can be checked and printed off and the value of each sub area calculated. The products can be stored in multiple locations, and radio handsets correct the stock levels instantly.

Enquiries

The tills are updating both the stock and sales statistics after each sale so this makes taking a snapshot of sales performance possible during the trading day using one of the many screen enquiries which we cover here. ‘One off’ enquires can confirm prices for a customer, expected deliveries, previous deliveries, three year stock or sales trends.

Reporting

A reliable epos system will collect your sales data. Essentially we are reporting on best and worst sellers, and comparing sales against previous years. Variances in margin are highlighted for examining in more detail through screen totals presented in ranked order, sales value, sales quantity or profit. By drilling down into groups and then sub groups it can be traced to a sale line wrongly priced or discounted too heavily.