BACK OFFICE - Stock Control
The stock valuation is a key point to the company accounts. Provided that all items are on and cost priced then a valuation of products summarised by department group is very easy to produce.
We would still advocate counting physically in controlled areas called counts.These counts can be checked and printed off and the value of each sub area calculated. The use of radio handsets is especially good in doing this.
This just control of the other areas apart from sales and goods inwards, such as breakages, theft, wastage and own use and the system as routines for each.
Sample Screenshots
A selection of screenshots, please click to enlarge
- Stock enquiry
- Stock adjustment
- Stock taking
- Wastage and own use
- Purchase order suggestions
- Goods inwards
- Label requests
- Branch transfers
- Till queue busting
Although the stock can be counted manually , they use of radio handsets allows the user to work with one line at atime and change it directly or scan a group of lines to be used by the back office.
The recording of stock changes from different parts of the system called the audit , allows a better explanation of a stock balance when you want to check it.
The stock can be counted more frequently using radio handsets and rolling stocktakes. The benefits are obvious in knowing what you have in terms of value of stock and being able to make better ordering decisions.
The recording of stock changes from different parts of the system called the audit , allows a better explanation of a stock balance when you want to check it.
The stock handset allows stock to be changed immediately and so it can be relied upon
The best part is allowing counts of different areas such as retail area or warehouse and adding together to see the total picture
CAN I CHECK THE MARGIN ON STOCKING ?
The stock can be valued at both cost and retail selling price allowing margin to be calculated if it was to be sold. This can be further analysed into the age of the stock based on goods inwards date or date of last sale.
CAN I CHECK WHAT STOCK LEVELS WAS BEFORE AND AFTER THE STOCK COUNT ?
The stock taking procedure requires that the current stock level is recorded before stock taking. The resultant total of all counted input per product is updated against the stock and the difference generated as a stock adjustment
CAN I TRACE LOSS BY THEFT
If the stock difference after counting results in a negative, a loss by theft adjustment will be the raised.
CAN I MOVE STOCK BETWEEN BRANCHES AND CAN I TRACE IT WHILST BEING TRANSFERED?
The stock may be moved as a result of a head office buyer deciding sales at the branches warrant the transfer of stock to store. The sending branch will generate a branch transfer note and thet the receiving branch will book it in like goods inwards.
CAN I SEE THE EFFECT OF LOSSES ON THE NETT PROFIT ?
The gross profit on trading comes from the tills, however you can see the effect the returns have on profit. Add to this other adjustments such as wastage or own use. The sum of all losses is taken from the gross profit by department or group to arrive at a new nett profit.